Administrative Assistant
Galdos Systems Inc. is a software development company that delivers geospatial infrastructure software and services to businesses and governments that enable the real-time distribution & management of geospatial data. Galdos delivers mission critical solutions to leading government and defense organizations around the globe. Our solutions include custom services targeting data integration and data conversion, as well as utilization of a world class product suite that offers advanced geospatial data management and distribution capabilities.
Galdos is looking for an enthusiastic and organized individual to join our team as the Administrative Assistant
Responsibilities
- General Office Support
- Oversee telephone and reception
- Coordinate and book travel, including Visa acquisition
- Timecard Management (Tiempo)
- Monthly Time Reports
- Purchase office stationery & supplies
- Develop & maintain inventory system
- Maintain a professional and clean office environment
- Mail, ship & receive packages
- Provide administrative support to Senior Management
- Provide accounting support including data entry & filing
- Record incoming cheques
- Sales Support
- Assist with the editing, formatting & publishing of proposals
- Track Proposals, Quotations & Orders
- File NDA and Evaluation Agreements
- Marketing Support
- Manage the CRM database
- Coordinate and publish quarterly internal newsletter
- Assist with the coordination & promotion of events
- Research relevant articles for staff members
- Organize & manage Marketing materials
- IT Support
- Act as IT Support/Set-up including telephone system maintenance
- Conduct weekly & monthly system backups
- Maintain asset tracking using Simple Assets Database (licenses, software & hardware)
- Maintain asset maintenance tracking contract
- Set-up WebEx meetings as needed
- Create Wiki sites as needed
Skills & Qualifications
- Intermediate knowledge of Microsoft Office is required (Word & Excel).
- Post secondary education, and at least 1 year experience and/or training or equivalent combination of education and experience.
- Experience with editing and formatting using Microsoft Word.
- Experience using Maximizer, or similar CRM software an asset.
All qualified applicants are encouraged to send a resume and cover letter quoting "Administrative Assistant" to careers@galdosinc.com. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
